SharePoint Document Management & Intranet
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Project Overview
As this manufacturing company expanded operations, it became clear that their patchwork of legacy file servers and cloud drives was no longer sufficient. Teams were storing documents across OneDrive, Dropbox, and on-prem servers, with no central standard for structure or security.
The organization needed a single, secure platform to store, organize, and collaborate on documents—while enabling consistent communication across departments and job sites.
We delivered a fully modernized SharePoint Online solution that consolidated storage, enforced governance, and introduced a scalable intranet experience aligned with Microsoft 365 best practices.
Execution
Our engagement followed a structured process from discovery to training:
- Environment Design
Created a SharePoint Online hub site with associated departmental sites for HR, Projects, Operations, and Finance—each aligned with internal workflows and communication needs. - File Consolidation & Restructure
Migrated over 480,000 files from file shares, OneDrive, and Dropbox. We applied a standardized folder taxonomy, eliminated duplicates, and implemented naming conventions to improve navigation and search. - Security & Governance
Introduced role-based permission models and Microsoft 365 Groups, ensuring the right users had the right access without over-permissioning or risk exposure. - Intranet Launch
Rolled out a clean, branded intranet hub featuring links to tools, HR forms, company news, and team resources—providing a single source of truth for employees. - Training & Enablement
Delivered live and recorded training sessions for staff and department owners. Created site owner guides and best practice playbooks to support long-term sustainability.
Results
his SharePoint implementation significantly improved organizational alignment, collaboration, and digital maturity:
- 480,000+ files consolidated into SharePoint
Unified document access and eliminated fragmented storage silos. - Standardized folder structures and permissions
Improved findability, reduced errors, and minimized data exposure. - Secure, remote-friendly collaboration
Enabled seamless file sharing and co-authoring via Microsoft Teams and SharePoint. - Laid the groundwork for future automation
With structured metadata and governance in place, the client is now positioned to adopt document workflows, records retention, and compliance automation.
This solution has become the foundation for the organization’s digital workplace, aligning their collaboration strategy with Microsoft’s modern architecture.